RC Administrator

The Reconditioning Center Administrator plays a key role in managing vendor relationships, vendor coordination, processing invoices, and ensuring repair quality.

This position supports smooth operations by handling vehicle repair orders, validating vendor work, and ownership of facility invoices.

Essential Job Functions: What will be required in the role?

Coordinate and assign sublet repairs with all vendors:

• Arrange transportation for off-site repairs
• Communicate quality and timing expectations to vendors
• Review completed vendor work for accuracy and quality
• Process and approve sublet invoices, ensuring correct pricing
• Apply vendor invoices to repair orders for close-out
• Manage labor and parts coding for repair orders
• Oversee tire orders, including processing and payment reconciliation
• Collaborate daily with national vendors such as Advance Auto Parts, Auto Zone and NTW (National Tire Wholesale) to manage outstanding invoices
• Communicate any issues with sublet vendors to Inspection Center General Manager (ICGM) and/or Inspection Center Recon Managers (ICRM)

Knowledge, Skills and Abilities (KSAs): What KSAs are required to perform this job?

• Strong verbal and written communication, follow-up, and follow-through skills
• Comfortable operating all vehicles within the Reconditioning Center
• Strong attention to detail for maintaining accurate records and vehicle standards
• Must be familiar with company standards and assure each vehicle is kept to those cosmetic standards
• Commitment to workplace safety and adherence to best practices
• Ability to collaborate with management and team leads to assess vehicle repairs and costs

Work Experience/Education: Minimum education and/or experience requirements necessary to perform this job

• High School Diploma or GED required.
• Valid driver's license and a good driving record.
• Must be at least 18 years of age

Physical Demands: The physical demands for this job

The Physical demands described within are representative of those that must be met by an

employee to successfully perform the essential functions of this job. Reasonable accommodations

may be made to enable individuals with disabilities to perform the essential functions. This job

position is designated as a safety sensitive position.

• Ability to lift/move objects up to 20 lbs. and work in various positions, including tight spaces
• Exposure to varying conditions (cold, heat, noise, fumes, odors) based on vehicle maintenance needs
• May require use of safety equipment that may include but not limited to face shield or goggles, non-slip shoes, gloves, mask, and other protective garments and equipment
• Frequently communicate with internal customers. Must be able to exchange accurate information in these situations.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.