Facilities Maintenance Specialist

The Facilities Maintenance Specialist (FMS) supports the daily management of facilities maintenance needs across our dealerships and vehicle reconditioning centers. The FMS is responsible for coordinating service requests, managing vendors, analyzing maintenance data, and ensuring compliance with company and industry standards. 

Key Responsibilities

• Manage 250–300 monthly work orders via the facilities maintenance portals

• Assign work orders to appropriate vendors, set cost thresholds (NTEs), and monitor completion

• Ensure all work meets quality standards and complies with OSHA, local codes, and company policies

• Conduct routine site inspections and coordinate with municipal offices

• Manage and expand our nationwide vendor network

• Assist in establishing budgets and monitoring maintenance and repairs spend across the company

• Analyze data to identify trends, reduce costs, and opportunities for preventative maintenance programs

• Manage multi-trade facility projects while meeting deadlines

• Review and negotiate repair proposals for accuracy and cost-effectiveness

Job Requirements

• Bachelor’s degree preferred

• 5+ years of experience in real estate, property management, facilities, or construction

• Working knowledge of HVAC, electrical, and commercial plumbing systems

• Proficiency in Microsoft Excel and other Office tools for reporting and analysis

• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment

• Clear and professional communication skills for interaction with internal teams, vendors, and landlords

• Comfortable working independently and collaboratively